8 Best Medical Practice Management Software in 2023 (Features, Pros, Cons & Pricing)

3 weeks ago

What do you achieve when you perform medical practice with the power of modern tech?

A software that helps you and your team and your patients be well organized.

It is a must-have tool for any size of medical practice, especially those focused on growth and putting their patients and care team first!

And its biggest advantage is – it lets you perform both clinical and administrative day-to-day operations without compromising your quality of care, time and costs.

There are many medical practice management software available in the market and each has its strengths and weaknesses.

And in this blog, we have listed the top software for medical practices along with its features, pros, cons and pricing.

So, let’s see who’s going to perform best for you!

8 Best medical practice management software in 2023

It should be noted that it's important to choose the right management tool that works best for your medical practices.

Therefore, at the end of the blog, we have narrowed down some crucial aspects that will surely help you pick the best one from this list.

1. Our white-label medical practice management software

It’s the best medical practice management software in the market.

Because it is built with the help of 30+ Ontario-based medical practitioners.

Not only this but the team that developed the software are also healthcare-specific technical, business and compliance experts.

Meaning, it is specifically designed to serve small, medium and large healthcare practices.

And within just one month of launch, more than 15 healthcare settings across Canada have deployed it at their practice.

Its top-notch features:

  • Patient portal
  • Internal and external team management
  • Patient management
  • HIPAA-compliant document management
  • Task management
  • No-code checklist or note maker
  • Internal and external team collaboration and communication
  • HIPAA authorization with eSign
  • Medical supply chain management
  • Inventory management
  • Appointment and medication reminder


  • It’s HIPAA-compliant.
  • It comes up with no-code capabilities (it allows you to configure the workflows as per your needs).
  • It has a multi-user architecture (a separate web portal for patients and internal and external team members).
  • It’s a cloud-based software.
  • Customization as per your branding and workflow requirements
  • There are no plans or packages. You’ll receive full access to the entire product.
  • You can use it with an unlimited number of user accounts.


The base is ready but it’s not ready to use.

Because our idea is to deliver a customized product that meets all of your branding, functionality, usability and workflow requirements.

We offer this because – a one-fits-all solution doesn't perform in healthcare.

Therefore, we take a maximum of 60 business working days to customize the product as per your unique requirements and deliver it.


This is something that makes our white-label medical practice management tool the best on the list!

Because, unlike others, there is no monthly or yearly-based pricing model.

You just need to pay a one-time licensing fee and acquire full access to the product with lifetime usage rights for an unlimited number of user accounts!

And here are the real-screen images of our white-label software for medical practice management.

Medical practice management software GIF

Our other useful resources:

2. Noterro


Noterro is a web-based medical practice management software that majorly focuses on physical therapy practices.

Thus, it is perfectly suitable for physiotherapists, massage therapists and chiropractors.

Top features of Noterro:

  • Comprehensive charts for SOAP and assessment
  • Patient portal
  • Patient intake forms
  • Predictive charting
  • Flexible invoicing and billing process
  • Online appointment booking and scheduling
  • Patient arrival tracking
  • Email, text and call reminders
  • Patient management
  • Marketing practices
  • Report and analytics


  • Easier and faster charting solutions
  • It has a dedicated app for patients.
  • Simplifies scheduling process
  • Marketing tools help you grow your practices


  • The product is complex to understand
  • It requires training to use it properly.
  • No intuitive design.
  • Add-ons pricing is comparatively higher


It comes up with a 30-day free trial. Then, you need to pay $25/month/user for its basic plan.

You must also read: Appointment Booking System for Clinics is Boring. Instead, Try These 3 Fun Alternatives

3. Insta HMS

Insta HMS

Insta HMS is one of the best medical practice management software.

And because of that reason, its platform is available in 22 countries having 18k+ active daily users.

Top features of Insta HMS:

  • Patient administration solutions
  • Revenue cycle management
  • Integrated EMR solution
  • Pharmacy and inventory management 
  • Reporting and analytics
  • Document and notes management


  • Seamless third-party app integration
  • Simplifies staff collaboration 
  • User-friendly interface 
  • e-Invoicing feature
  • Makes financial operations less complicated


  • Less functionality in each module
  • It has a poor built-in workflow.
  • It is not suitable for small and medium-sized practices.


Its pricing starts from $25/user/month.

4. FormDr


FormDr is a cloud-based medical practice management software that offers HIPAA-compliant online forms solutions.

Its patient intake platform is completely suitable for single and multiple-location practices, hospitals and other healthcare networks.

And it is trusted by over 7000+ providers across the globe.

Top features of FormDr:

  • Form fields
  • Intake forms
  • HIPAA-compliant electronic signature
  • HIPAA-compliant form builder and submission
  • Upload care photo
  • Autocomplete form 


  • It allows seamless EMR/EHR integration.
  • It’s suitable for more than 8+ medical practices.
  • Allows to create of custom forms
  • It's a mobile-friendly platform.
  • It offers a free trial.


  • No auto-save option when the website freezes.
  • The product is complex to understand so it requires complete training.


Its subscription starts from $29/user/month.

Our other useful resources:

5. SimplePractice


SimplePractice is one of the best medical practice management software in the market.

Because it has everything you need to perform your medical practices smoothly and efficiently.

That’s the reason, it is trusted by 140,000+ practitioners.

Top features of SimplePractice:

  • Scheduling management
  • Billing and invoicing
  • Telehealth or telemedicine
  • Patient portal
  • Document management
  • Claim management
  • Appointment reminder


  • Allows to perform virtual care practices
  • Helps in remaining HIPAA-compliant
  • Online check-in solution that eliminates the waiting room hassles
  • Offers 30-day free trial


  • It requires training to understand the product.
  • Not suitable for small practices due to the high pricing 


Its basic subscription plan starts from $29/user/month.

However, you need to pay an extra $15/month if you want to offer virtual care solutions to your patients.

You must also explore:

6. NextGen Office

NextGen Office

NextGen is a cloud-based medical practice management software.

What makes it unique is that – it offers beyond just a practice management solution.

It also comes up with integrated EHR software, a patient portal and revenue cycle management.

Top features of NextGen Office:

  • Automated appointment reminder system
  • Drag and drop scheduling
  • Customize the claim follow-up rules
  • Simple billing process
  • Charting
  • ePrescription solution


  • Easy to use and access
  • Allows to operate across multiple offices
  • It's a HIPAA-compliant platform.


  • The platform is complex to understand.
  • Tedious billing process workflow
  • Poor layout design of the software


Pricing is not provided by the vendor.

7. DrChrono


DrChrono is one of the best medical practice management software in 2023.

And just like SimplePractice, it also offers more than just a practice management solution.

But the thing that makes it unique is that – it has an iOS app that allows you to access everything – at any time from anywhere.

Top features of DrChrono:

  • Customizable clinical notes
  • Telehealth visits from mobile or desktop 
  • Revenue cycle management
  • HIPAA-compliant patient portal
  • Medical billing solution


  • It is suitable for 20+ specialty care.
  • Allows to manage patients' records securely and efficiently
  • Access the software at any time from anywhere
  • Secure documentation


  • It has a poor interface.
  • The price keeps rising every year.
  • Less functionality


The pricing is not revealed by the vendor.

8. IntakeQ


IntakeQ is one of the best medical practice management software that majorly focuses on the online intake forms.

It simply allows healthcare professionals to manage their both clinical and administrative day-to-day operations without any hassle.

Top features of IntakeQ:

  • Appointment scheduling
  • Claim management
  • Patient portal
  • Online intake forms
  • Secure messaging
  • Appointment reminders
  • Task management
  • Billing and invoicing management 
  • Telehealth


  • Connect with patients – at any time, anywhere
  • Simplifies onboarding process
  • Allows to automate patient intake process
  • It offers a free trial.


  • Not enough flexibility if you want to perform intake in bulk
  • The platform is complex to understand.


Its subscription plan starts from $49.90/month.

How to choose the best medical practice management software?

It’s important to pick the software that works best for you with the highest ROI.

However, it’s not easy to do it, especially when there is multiple software available in the market.

But with the help of the below mentioned 7-steps, you can easily select the right tool for your medical practices.

  • Identify and write down your needs 
  • Compare it with all the software that is listed in this blog
  • Identify how simple it is to integrate with other health tech systems 
  • Does the vendor offer customization as per your needs? 
  • Put together all these aspects and discuss them with your team members 
  • Get a live demo of the product 
  • Evaluate the performance and select the platform

But in case you want to avoid this entire process, you must consider our white-label medical practice management software.

Because it offers complete flexibility over – pricing, features, usability, functionality and workflow needs.Above all, it comes up with lifetime usage rights with an unlimited number of users.

So, want to explore the entire product along with its pricing?

👉 Get a live demo!

3 FAQs on medical practice management software

1. Are there any additional costs in your white-label medical practice management software?

No. There are no hidden costs in our medical practice management software.

You just need to pay one-time licensing fees and acquire lifetime usage rights for an unlimited number of user accounts.

2. What is the difference between medical practice management software and EHR?

The medical practice management software is used to keep all the clinical and financial records of the organization in one place and does not need to be shared outside of the ecosystem.

Meanwhile, EHR is used to keep all the patient's health, personal and financial records in one place and are meant to be shared outside of the organization.

3. Who can use medical practice management software?

In one word – everyone!

For example,

  • Mental health specialists
  • Physiotherapists
  • Dentists
  • Nutritionists
  • Vets
  • Dietitian
  • Cardiologists